| VACANCY NUMBER IRQ/0121/2009 |
| International Organization for Migration (IOM) Ir aq Mission based in Amman |
| Seeks the employment of a |
| Admin/Finance Assistant in Erbil |
| Duty Station : Erbil – Iraq |
| Admin & Finance Assistant |
| Position Title : |
| Organizational Unit : Resources Management |
| Position grade : G-4 |
| Duration : Three months with possibility of extension |
| Type of Contract : Special All Inclusive |
| Closing date : 07 January 2010 |
| Under the overall supervision of the CoM and Head of HUB and the direct supervision of |
| the Resources Management Officer and |
| , the Ad min/Finance |
| Admin/Finance Assistant II |
| Assistant I performs a range of standardized accounting clerical duties such as: |
| Background and General Functions: |
| A) Finance Matters |
| Responsible for the Petty Cash account of the HUB. After obtaining appropriate |
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| approvals execute direct transactions, maintain records of these disbursements and |
| balances accounts on daily basis; |
| Keeps cash fund av ailable in the HUB and updates balances in excel spreadsheets; |
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| Checks the receipts and bills received from satellite Office teams; |
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| Checks incoming invoices and links with the supporting documentation and |
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| prepare Mission Payment Request; |
| Prepares cheques and payment ord ers fo r bank transfers; ensures relevant and |
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| timely payments to providers and partners, taking into consideration final |
| reporting requirements; |
| Checks the bank statements and links with the supporting documentation; |
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| Ensures proper and systematic filing of all documents according to established |
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| standards; |
| Verify invoices and ascertain that the equipment, supplies or services they refer to |
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| were duly received or provided before proceeding with payment request. |
| Maintains a filing system for vouchers. |
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| Bring to the attention of the supervisor any relevant financial issues. |
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| Suggest improvements to internal controls and streamlining/efficiencies; |
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| |
| B) Admin Matters |
| Establish and manage personnel files for national staff in Erbil Hub, Iraq. |
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| Maintain Attendance records of national staff in Erbil Hub, Iraq. |
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| Provide Daily Assistance to supervisor in ensuring proper internal controls of |
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| finance are in place. |
| Any other duties assigned by the Supervisor |
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| and/or CoM; |
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| Qualifications required: |
| Secondary education or equivalent experience in Finance, |
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| Excellent communication, written and verbal skills in Arabic, Kurdish and in |
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| English. |
| Ability to work independently or under minimum supervision. |
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| Excellent computer literacy. |
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| Personal commitment, efficiency and flexibility. |
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| Ability to work under pressure. |
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| How to Apply |
| Interested applicants are requested to email their CVs to |
| iraqvacancy@iom.int |
| by indicating the |
| Vacancy number |
| IRQ/0121/2009 |
| before the deadline |
| 07 January 2010 |
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